Exhibitor FAQs
1. How do I reserve exhibit space?
Please contact Emily Tintera for more information on becoming an IMX2025 exhibitor.
Susie Jensen
Senior Account Executive
513.304.1784
2. How do I become a sponsor?
Please contact Emily Tinera for more information on becoming an IMX2025 sponsor.
Emily Tintera
Director of Partner Development
314-805-1395
3. What is the Load-in/Load-out Schedule?
Exhibitor Move-in
Wednesday, May 28, 2025 8:00 a.m. – 4:30 p.m.
Opening Reception on the full Tradeshow Floor
Wednesday, May 28, 2025 Time is TBD
Exhibit Hours
Thursday, May 29, 2025 9:00 a.m. – 5:00 p.m.
Friday, May 31, 2025 9:00 a.m. – 2:00 p.m.
Exhibitor Move-out
Friday, May 30, 2025 2:00 p.m. – 8:00 p.m.
The full IMX2025 schedule will be available soon.
4. How do I register booth staff or edit my online company profile or logo?
Login details and instructions on how to access the Exhibitor Service Center (ESC) have been emailed to your primary booth contact. Please feel free to contact IMX Exhibitor/ Registration Services at andi@wjinc.net for further assistance.
5. How do I make my hotel reservation?
To make your hotel reservation at one of the official Inland Marine Expo hotels, please click HERE. Please make your reservation using the link provided or by calling the hotel directly. You may report any unauthorized solicitation to jenn@wjinc.net.
6. When does general registration open?
The 2025 IMX registration is now open and available HERE.
7. Where can I find an event logo to use, and how can I best market my booth?
Please contact Emily Tintera at 314-805-1395 or emily@wjinc.net for details on sponsorship opportunities available for IMX2025. Packages can be customized to suit your company’s specific marketing goals! You can click here for logos and marketing inspiration.
8. What comes with my exhibit booth?
Each 10’x10’ (100 sq ft) booth will receive:
- Three (3) Complimentary Exhibit Booth Staff Registration Passes. You must register your booth staff through the Exhibitor Service Center (ESC), or by emailing your team member’s email addresses, city, and state, to Andi@wjinc.net. Note that you have also received an email with a separate login and password to access the online registration Exhibitor Service Center (ESC). If you need your login to be resent, please email Andi. Note: Attendee Registration opens on November 12, 2024.
- Three (3) Complimentary Guest Registration Passes. Your exhibitor-specific registration code has been previously sent to you via the same email mentioned above, but please reach out to Andi if you need it to resent. Please share this comp guest code with important customers that you’d like to see attend the Inland Marine Expo. Guest passcode registrations should be completed on the attendee registration page. Note: Attendee Registration opens on November 12, 2024.
- Furnishings Included with my 10×10 booth: 8’ high black back drape, 3’ high black side dividers, one (1) wastebasket, and a 7” x 44” one-line identification sign. (Note: floor covering is required in your booth. You may bring your own.)
9. How do I receive an Exhibitor Services Kit?
The online exhibitor service kit will be available in February 2025.
Note: Each exhibiting company’s main contact will receive a new 2024 automated email with user-specific login credentials from Heritage Exposition Services to access their account and place orders for furnishings, schedule shipping, and additional services.
If you are having trouble accessing your account or have additional questions with regard to the event or ordering, please use the following contact information for Heritage. 1-800-360-4323 Exhibitor.Services@Heritagesvs.com
10. Where do I ship my materials?
- Show site Shipping during Load-in/Load-out:
Music City Center- Hall A/B Freight Entrance
700 Korean Veterans Blvd.
Nashville, TN 37203
FOR: The Inland Marine Expo 5/28-5/30/25 - Show site Shipping during event hours: (please confirm details directly with UPS)
The UPS Store #6425 Music City Center
201 Fifth Avenue South
Nashville, TN 37203
FOR: The Inland Marine Expo 5/28-5/30/25
Located: 6th Ave Entrance, Level 2
Phone: (615) 401-1495 • Fax: (615) 401-1497
Email: store6425@theupsstore.com
Website: www.theupsstorelocal.com/6425
11. What is the tradeshow facility’s address?
Music City Center- Main Entrance Address
201 Rep. John Lewis Way South
Nashville, TN 37203
Music City Center- Hall A/B Freight Entrance
700 Korean Veterans Blvd.
Nashville, TN 37203
Please click HERE for directions.
Please click HERE for the Music City Center floor plans.
12. I will be driving to Music City Centre. Where should I park my car?
There are several parking options surrounding the facility. Please click HERE for details regarding location, rates, and handicap-accessible parking.
13. After I unload, where should I park my empty trailer?
The closest option for trailer parking in the downtown Nashville area is at the Nissan Stadium.
For all trailer parking requests, visit the following application link and apply for LOT P: https://www.nashville.gov/departments/sports-authority/webform/stadium-parking-lot-use-request
NOTE: As part of the application, you will need to acknowledge the indemnification form (with COI requirements).
For additional questions, please contact PMC “Parking Management Company” at (615) 210-4129.
14. Where can I find the application form for the 40 Under 40 Awards?
2025 award nomination forms are open and you can nominate HERE.
15. Click HERE for additional information on Nashville.
16. Click HERE for IMX2025 Rules & Regulations.
For tradeshow information, please contact:
Jenn DeLuca, Tradeshow Director
jenn@wjinc.net or 314-296-1716