Exhibitor FAQs

1. How do I reserve exhibit space?
Please contact Emily Tintera for more information on becoming an IMX2025 exhibitor.

Susie Jensen
Senior Account Executive
513.304.1784

 

2. How do I become a sponsor?
Please contact Emily Tinera for more information on becoming an IMX2025 sponsor.

Emily Tintera
Director of Partner Development
314.805.1395

 

3. What is the Load-in/Load-out Schedule?

Exhibitor Move-in
Tuesday, May 27, 2025                              1:00 p.m. – 5:00 p.m.  400 sq ft. and larger only
Wednesday, May 28, 2025                        8:00 a.m. – 4:30 p.m.

Opening Reception on the full Tradeshow Floor
Wednesday, May 28, 2025                      5:00 p.m. – 7:00 p.m.

Exhibit Hours
Thursday, May 29, 2025                          9:00 a.m. – 5:00 p.m.
Friday, May 30, 2025                                9:00 a.m. – 1:30 p.m.

Exhibitor Move-out
Friday, May 30, 2025                                 1:30 p.m. – 8:00 p.m.

Find the full IMX2025 schedule HERE.

 

4. How do I make my hotel reservation?
To make your hotel reservation at one of the official Inland Marine Expo hotels, please click HERE. Please make your reservation using the link provided or by calling the hotel directly. NOTE: We will never reach out to you to make a hotel reservation.

 

5. Where can I find an event logo to use, and how can I best market my booth?
Please contact Emily Tintera at 314-805-1395 or emily@wjinc.net for details on sponsorship opportunities available for IMX2025.  Packages can be customized to suit your company’s specific marketing goals! You can click HERE for logos and marketing inspiration.

 

6. How do I edit my online company profile or logo?
Login details and instructions on how to access the Exhibitor Service Center (ESC) have been emailed to your primary booth contact. Please feel free to contact IMX Exhibitor/ Registration Services at andi@wjinc.net for further assistance.

 

7. What comes with my exhibit booth?
Each 10’x10’ (100 sq ft) booth will receive:

  • Three (3) Complimentary Exhibit Booth Staff Registration Passes.  You must register your booth staff through the Exhibitor Service Center (ESC), or by emailing your team member’s names, email addresses, city, and state, to Andi@wjinc.net.  Note that the main exhibit point of contact received an email with a separate login and password to access the online registration Exhibitor Service Center (ESC).  If you need your login to be resent, please email Andi.
  • Three (3) Complimentary Guest Registration Passes.  Your exhibitor-specific registration code has been previously sent to the main exhibit point of contact via the same email mentioned above, but please reach out to Andi if you need it to resent.  Please share this comp guest code with important customers that you’d like to see attend the Inland Marine Expo. Guest passcode registrations should be completed on the attendee registration page.
  • Furnishings Included with my 10×10 booth: 8’ high black back drape, 3’ high black side dividers, one (1) wastebasket, and a 7” x 44” one-line identification sign. (Note: floor covering is required in your booth. You may bring your own.)

New for 2025! A Hassle-Free Booth Package will be offered as a special service for IMX 10×10′ exhibitors. This “Hassle-Free” package includes: One (1) 6’ long x 30” high black skirted display table, two (2) plastic side chairs, one (1) wastebasket, and (1) one carpet. Package discounted rate: $191.70 (ordered by 5/8/25). Orders can be placed 90 days out when the Exhibitor Service Kit is available in February.

 

8. How do I use my guest passes?
The guest passes are processed through the Attendee Registration Site, not through the Exhibitor Service Center. Most often, exhibitors send these promo codes directly to their clients & guests so they can register themselves. Exhibitors are also welcome to run through the attendee registration process for their guests if they have all their guests’ information. To see a sample guest invite click HERE.

 

9. How do I order booth catering, electrical, utilities, technology, audio visual, rigging services, lead retrieval, etc?
Please click HERE to order the services listed above.

 

10. How do I receive an Exhibitor Services Kit to order tables, chairs, other equipment, load-in/out and other labor?
The discount to order custom Heritage rentals deadline is April 29, 2025; discount to order carpet, furniture, accessories deadline is May 8, 2025.

Each exhibiting company’s main contact will receive a new 2025 automated email with user-specific login credentials from Heritage Exposition Services to access their account and place orders for furnishings, schedule shipping, and additional services.

If you are having trouble accessing your account or have additional questions with regard to the event or ordering, please use the following contact information for Heritage: 1-800-360-4323 or Exhibitor.Services@Heritagesvs.com

 

11. Where do I ship my materials?

  • Advanced Shipping Warehouse Information:
    Exhibiting Company Name and Booth Number
    HERITAGE C/O TForce Freight
    45 Teledyne Pl.
    La Vergne, TN 37086
    FOR: The Inland Marine Expo 5/28-5/30/25
    Shipping Labels can be found HERE

    For: IMX25Heritage will begin receiving freight at the advance warehouse on Tuesday, April 29th, 2025. To avoid late fees, all shipments to the advanced warehouse must arrive no later than Tuesday, May 20th, 2025. Shipments will be received Monday through Friday between the hours of 9:00 a.m. and 4:00 p.m.
  • Show site Shipping during Load-in/Load-out:
    Music City Center- Hall A/B Freight Entrance
    700 Korean Veterans Blvd.
    Nashville, TN 37203
    FOR: The Inland Marine Expo 5/28-5/30/25
    Shipping Labels can be found HERE
  • Show site Shipping during event hours: (please confirm details directly with UPS)
    The UPS Store #6425 Music City Center
    201 Fifth Avenue South
    Nashville, TN 37203
    FOR: The Inland Marine Expo 5/28-5/30/25
    Located:  6th Ave Entrance, Level 2
    Phone: (615) 401-1495 • Fax: (615) 401-1497
    Email: store6425@theupsstore.com
    Website: www.theupsstorelocal.com/6425

 

12. What is the tradeshow facility’s address?
Music City Center- Main Entrance Address
201 Rep. John Lewis Way South
Nashville, TN  37203

Music City Center- Hall A/B Freight Entrance
700 Korean Veterans Blvd.
Nashville, TN 37203

Please click HERE for directions.
Please click HERE for the Music City Center floor plans.

 

13. I will be driving to Music City Centre. Where should I park my car?
There are several parking options surrounding the facility.  Please click HERE for details regarding location, rates, and handicap-accessible parking.

 

14. After I unload, where should I park my empty trailer?
The closest option for trailer parking in the downtown Nashville area is at the Nissan Stadium.

For all trailer parking requests, visit the following application link:  https://www.nashville.gov/departments/sports-authority/webform/stadium-parking-lot-use-request

NOTE: As part of the application, you will need to acknowledge the indemnification form (with COI requirements).

For additional questions, please contact PMC “Parking Management Company” at (615) 210-4129.

 

15. Where can I find the application form for the 40 Under 40 Awards?
2025 award nomination forms are open and you can nominate HERE.  Nominations are due by 2/28/25

 

16. Click HERE for additional information on Nashville.

 

17. Click HERE for IMX2025 Rules & Regulations.

 

For tradeshow information, please contact:
Jenn DeLuca, Tradeshow Director
jenn@wjinc.net or 314-296-1716