Exhibitor FAQs

1. How do I reserve exhibit space or become a sponsor?
Please contact Susie Jensen for more information on becoming an IMX2026 exhibitor or to learn about sponsorship opportunities.

Susie Jensen
Senior Account Executive
513.304.1784

 

2. What is the Load-in/Load-out Schedule?

Exhibitor Move-in
Tuesday, May 26, 2026                              1:00 p.m. – 5:00 p.m.  400 sq ft. and larger only
Wednesday, May 27, 2026                        8:00 a.m. – 4:30 p.m.

Opening Reception on the full Tradeshow Floor
Wednesday, May 27, 2026                      5:00 p.m. – 7:00 p.m.

Exhibit Hours
Thursday, May 28, 2026                          9:00 a.m. – 5:00 p.m.
Friday, May 29, 2026                                9:00 a.m. – 1:30 p.m.

Exhibitor Move-out
Friday, May 29, 2026                                 1:30 p.m. – 8:00 p.m.
Saturday, May 30, 2026                            8:00 a.m. – 12:00 p.m.

 

3. Where can I find the full IMX2026 schedule?
The 2026 schedule will be released Fall 2025.

 

4. How do I make my hotel reservation?
2026 hotel information will be released in November 2025. NOTE: We will never reach out to you to make a hotel reservation within an “official IMX block” or to try to sell you an attendee list.  Please do not work with anyone offering these services.

 

5. Where can I find an event logo to use, and how can I best market my booth?
Please contact Susie Jensen at 513.304.1784 or susie@wjinc.net for details on sponsorship opportunities available for IMX2026.  Packages can be customized to suit your company’s specific marketing goals!

 

6. How do I edit my online company profile or logo?
Login details and instructions on how to access the Exhibitor Service Center (ESC) have been emailed to your primary booth contact. Please feel free to contact IMX Exhibitor/ Registration Services at andi@wjinc.net for further assistance.

 

7. What comes with my exhibit booth?
Each 10’x10’ (100 sq ft) booth will receive:

  • Three (3) Complimentary Exhibit Booth Staff Registration Passes.  You must register your booth staff through the Exhibitor Service Center (ESC), or by emailing your team member’s names, email addresses, city, and state, to Andi@wjinc.net.  Note that the main exhibit point of contact received an email with a separate login and password to access the online registration Exhibitor Service Center (ESC).  If you need your login to be resent, please email Andi.
  • Three (3) Complimentary Guest Registration Passes.  Your exhibitor-specific registration code has been previously sent to the main exhibit point of contact via the same email mentioned above, but please reach out to Andi if you need it to be resent.  Please share this comp guest code with important customers that you’d like to see attend the Inland Marine Expo. Guest passcode registrations should be completed on the attendee registration page. To see a sample guest invite click HERE.
  • Furnishings Included with my 10×10 booth: 8’ high black back drape, 3’ high black side dividers, one (1) wastebasket, and a 7” x 44” one-line identification sign. (Note: floor covering is required in your booth. You may bring your own.)

A Hassle-Free Booth Package will be offered as a special service for IMX 10×10′ exhibitors. This “Hassle-Free” package includes: One (1) 6’ long x 30” high black skirted display table, two (2) plastic side chairs, one (1) wastebasket, and (1) one carpet. Package discounted rate: $191.70 (ordered by 5/7/26). Orders can be placed 90 days out when the Exhibitor Service Kit is available in February.

 

8. How do I order booth electrical, utilities, technology, audio visual, rigging services, lead retrieval, etc?
Onsite event branding opportunity packages & booth activation/catering packages available while supplies last.
Order portals will be available 90 days out from the event.

 

9. How do I receive an Exhibitor Services Kit to order tables, chairs, other equipment, load-in/out, and other labor?
Each exhibiting company’s main contact will receive a new 2026 automated email with user-specific login credentials from Heritage Exposition Services to access their account to place orders for furnishings, schedule shipping, and additional services. Service Kit emails can be expected in February 2026.

If you are having trouble accessing your account or have additional questions with regard to the event or ordering, please use the following contact information for Heritage: 1-800-360-4323 or Exhibitor.Services@Heritagesvs.com

 

10. Where do I ship my materials?

  • Advanced Shipping Warehouse Information:
    Exhibiting Company Name and Booth Number
    HERITAGE C/O TForce Freight
    45 Teledyne Pl.
    La Vergne, TN 37086
    FOR: The Inland Marine Expo 5/27-5/29/26
  • Show site Shipping during Load-in/Load-out:
    Music City Center- Hall A/B Freight Entrance
    700 Korean Veterans Blvd.
    Nashville, TN 37203
    FOR: The Inland Marine Expo 5/27-5/29/26
  • Show site Shipping during event hours: (please confirm details directly with UPS)
    The UPS Store #6425 Music City Center
    201 Fifth Avenue South
    Nashville, TN 37203
    FOR: The Inland Marine Expo 5/27-5/29/26
    Located:  6th Ave Entrance, Level 2
    Phone: (615) 401-1495 • Fax: (615) 401-1497
    Email: store6425@theupsstore.com
    Website: www.theupsstorelocal.com/6425

 

11. What is the tradeshow facility’s address?
Music City Center- Main Entrance Address
201 Rep. John Lewis Way South
Nashville, TN  37203

Music City Center- Hall A/B Freight Entrance
700 Korean Veterans Blvd.
Nashville, TN 37203

Please click HERE for directions.
Please click HERE for the Music City Center floor plans.

 

12. I will be driving to Music City Centre. Where should I park my car?
There are several parking options surrounding the facility.  Please click HERE for details regarding location, rates, and handicap-accessible parking.

 

13. After I unload, where should I park my empty trailer?
The closest option for trailer parking in the downtown Nashville area is at the Nissan Stadium.

For all trailer parking requests, visit the following application link:  https://www.nashville.gov/departments/sports-authority/webform/stadium-parking-lot-use-request

NOTE: As part of the application, you will need to acknowledge the indemnification form (with COI requirements).

For additional questions, please contact PMC “Parking Management Company” at (615) 210-4129.

 

14. Where can I find the application form for the 40 Under 40 Awards?
2026 award nominations will open in the Fall of 2025.

 

15. Click HERE for additional information on Nashville.

 

16. Click HERE for IMX2026 Rules & Regulations.

 

For tradeshow information, please contact:
Jenn DeLuca, Tradeshow Director
jenn@wjinc.net or 314-296-1716